Privacy Policy

POLICIES

Responsibility
· Delegates Are Personally Responsible For Their Belongings At The Venue. The Organizers Will Not Be Held Responsible For Any Stolen Or Missing Items Belonging To Delegates, Speakers Or Attendees; Due To Any Reason Whatever.
 
Requesting An Invitation Letter
· For Security Purposes, Letter Of Invitation Will Be Sent Only To Those Individuals Who Had Registered For The Conference.
 
Visa Information
· Keeping In View Of Increased Security Measures, We Would Like To Request All The Participants To Apply For Visa As Soon As Possible.
· Scientex Pvt Ltd Will Not Directly Contact Embassies And Consulates On Behalf Of Visa Applicants. All Delegates Or Invitees Should Apply For Business Visa Only.
Important Note For Failed Visa Applications:
  Visa Issues Cannot Come Under The Consideration Of Cancellation Policy Of Scientex Conferences Pvt Ltd, Including The Inability To Obtain A Visa.
 
Insurance
· Registration Fees Do Not Include Any Kind Of Insurance.
 
Transportation
· Please Note That Any (Or) All Transportation And Parking Is The Responsibility Of The Registrant.
Policies

Guidelines

CANCELLATION POLICY
If Scientex Pvt Ltd cancels this event for any reason, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Scientex Pvt Ltd event which must occur within ONE YEAR from the date of cancellation.
All cancellations or modifications of registration must be made in writing to finance@scientex-conferences.com
This cancellation policy was last updated on January 01, 2020.
 
REFUND POLICY
 
If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply
Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy is as following slabs and all bank charges will be for the registrants' account
Before 60 days of the conference: Eligible for full refund. (after $100 Service Fee deduction)
Within 60-30 days before the Conference: Eligible for 50% of payment refund
Before 30 days of Conference: Not eligible for refund
E-Poster Payments will not be refunded.
In case of VISA refusal, the paid amount can be transferred to the other conference, or can be fully refunded as per your choice.
 
NOTE: All kind of refunds will be processed in the second week, after the completion of the conference.
 
POSTPONEMENT
 
If Scientex Pvt Ltd postpones an event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Scientex  Pvt Ltd event which must occur within one year from the date of postponement.
 
TRANSFER OF REGISTRATION
 
All fully paid registrations are transferable to other persons from the same organization if a registered person is unable to attend the event. Transfers must be made by the registered person in writing to finance@scientex-conferences.com. Details must be included the full name of replacement person, their speech title, phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified.
Registration can be transferred to one conference to another conference of Scientex Pvt Ltd if the person is unable to attend one of the conferences.
However, Registration cannot be transferred if it is intimated within 15 days of the respective conference.
The transferred registrations will not be eligible for Refund.
 
ACCOMMODATION CANCELLATION POLICY
 
Accommodation Providers (Hotels) have their own cancellation policies, and they generally apply when cancellations are made less than 30 days prior to arrival. Please contact us as soon as possible, if you wish to cancel or amend your accommodation.
Scientex Pvt Ltd will advise the cancellation policy of your accommodation provider, prior to canceling or amending your booking, to ensure you are fully aware of any non-refundable deposits.
 
PRESS/MEDIA
 
Press permission must be obtained from Scientex Pvt Ltd Conferences Organizing Committee prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. The Scientex Pvt Ltd is an objective third-party non-profit organization. This conference is not associated with any commercial meeting company.
 
AUTHORIZATION POLICY
 
By registering for the conference you grant permission to SCIENTEX CONFERENCES PVT LTD to photograph, film or record and use your name, likeness, image, voice and comments to publish, reproduce, exhibit, distribute, broadcast, edit and/or digitize the resulting images and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking photographs and /or videotaping during any session is prohibited. Contact us for any queries.
 
Contact Us:
Address: Office No:9, 1st floor, Bharathi Street, Gandhi Nagar, Velachery, Chennai-42
Phone Number: +918189943668, +91 7816028153
Email Id: info@scientexconferences.com